Do You Have a Digital Estate Plan?

February 22nd, 2015

Laptop tied with chain and a padlockThese days, many of our estate documents can be entirely digitized. Even if our online transactions are tied to brick-and-mortar businesses, such as online access to a bank account, there is significant value in being able to access the online components of these accounts, at all times.

We thought the below information and teleclass was so important to the organizing of your Digital Estate Plan that we have included it here.

Judith Kolberg, the presenter of the teleclass, is a trusted, experienced organizer, whom I am proud to call my friend.

Do Your Have A Digital Plan?

What if you died suddenly? Would your Executor or authorized representative know how to access your “invisible” online accounts? Can they log in to your accounts? And what about your digital assets, like web-based accounts that have no paper trail; can you be certain they’d be accounted for in your estate? While your family is planning your funeral and grieving your loss, criminals could be hijacking your Facebook account.

Do you know how to protect your “information afterlife”?

Just as you organize your tangible vital information, you also need to organize your digital vital information. A Digital Estate Plan provides for the safe transference of digital information to your family and authorized representatives. A Digital Estate Plan also accounts for digital assets that might be overlooked by your estate. And, a Digital Estate Plan helps protect your information afterlife from unauthorized access from identity thieves and other digital mischief-makers.

“Creating Your Digital Estate Plan,” is a one-hour teleclass on March 4th, 2015 at 7:00 PM EST. It is designed to take you through the Plan step-by-step, so you are prepared … because you never know when tragedy, illness or debilitating injury might strike.

Who Should Attend:
* Professional organizers looking to extend their service offerings
* Members of the financial or legal community responsible for the estate of others
* Prudent baby boomers who understand the value of estate planning
* Adult children of senior citizens

You can participate by listening via computer or on your phone.

To Register, CLICK HERE
Hurry! Registration is limited.

You receive:
60 minutes of cutting-edge content
Link to free post-class audio files
Q & A session
PowerPoint handout
Sample DEP spreadsheet
Certificate of Attendance.

This teleclass may be eligible for CEU credits. Contact your professional association for more information.

It’s the best $79 educational dollars you’ll ever spend!

JudithKolbergOur presenter is Judith Kolberg, a thought-leader of the organizing industry. She is the author of the soon-to-be-released ebook, “Creating Your Digital Estate Plan,” and the book “Getting Organized in the Era of Endless: What to do When Information, Interruption, Work and Stuff are Endless But Time is Not,” http://bit.ly/1L0LTPL. Kolberg is credited with launching a profession specifically dedicated to the needs of chronically disorganized people. She is blazing the way on conquering digital disorganization.

REGISTER HERE

Please note: This teleclass is designed to provide accurate and authoritative information regarding the general subject matter covered. It is offered with the understanding that the content providers and presenters including Judith Kolberg are not engaged in rendering estate, financial, legal or other professional services. Contact a qualified professional for the particulars about your situation.

 

Bookmark and Share

Urge to Purge, Purge, Purge

January 24th, 2015

FileCabinetIt’s the first month of a new year, so do you have the urge to purge? I’m not talking about having bulimia or anorexia. Although losing weight is the number one resolution of all time, getting organized comes in a close second.

“Getting organized” means different things to different people. That’s because each of us has different needs and a different tolerance for disorganization. Therefore, I am going to suggest an important place for you to start, a place which applies to almost everyone.

And that brings us back to the word “purge.” In organizing language, purge implies ‘to remove.’ You remove unwanted holiday decorations. You may purge your garage of unwanted items. You may decide to move things from one room as they can be of better use in another room. But have you also thought about purging your file drawers and file folders? Now is the time of year to do so if you haven’t already. The very end or the very beginning of the year is the optimal time to do so.

Further, purging can mean archive, throw away, give away, or donate. Since we are focusing on papers, purging will mean throw away or archive.

What papers can be thrown away?
Some of the following come down to comfort level, so in general, anything that is outdated, a duplicate or un-useful can be tossed. If you have a manual or a warranty but no longer own the item, toss. If you planned on returning an item but the deadline has passed, toss the receipt. Unless the item has high value, then keep the receipt.
What should you archive?
Papers you may need to refer to in the unforeseen future, but not often. Tax returns are a good example. Archiving them means to take them out of your everyday filing drawer and move them to another drawer, box or room where they will be accessible in the future, but not in the way daily.
Dealing with “Fear of Purging:”
Too many people don’t purge their files for fear of throwing out something needed in the future, and because they are uncomfortable knowing how to decide what that may or may not be. Think about this. There is almost nothing that cannot be replaced. The only thing that can’t be replaced would be something that is one of a kind or sentimental. If you go through your papers as I am instructing, you won’t throw something like that out by mistake.
So the Key is:
Go through each file and each paper within them. Never just throw out the entire contents of a file without looking at each paper.
Short on Time?
This need not be an all or nothing chore. You don’t have to do the entire activity in one sitting. Break it down into manageable chunks. Do a few minutes a day. Or do a few files a day. Or do the fattest files first. Or plan a weekend to do a 2-hour or more block of time. See what works best for your time and motivation level.
There is a Reward:
Think of this as a treasure hunt. You may find something valuable. The goal is to open up space in your file drawer to make room for this year’s incoming papers. It also makes it easier to find what you’ve filed when searching for something. There is no need to replace your file folders. Just keeping using them.

Help is here!
But if you still feel uncomfortable making the decisions about what to keep and for how long, call us at Time-Savers Professional Organizing Services, Inc., 954-252-7511 or contact us by e-mail at diane@timesaversusa.com. We are skilled at helping you purge your files! Start your new year off right.

Happy New Year and Happy Organizing!

Bookmark and Share

What’s Your O.Q. (Organizational Quotient) ?

November 20th, 2014

QuestionMarks1

You have certainly heard of IQ, and most have heard of EQ or Emotional Quotient. But what of OQ? In an ever-changing world and workplace, though, the most important skill may turn out to be OQ, or organizational quotient. Take the quiz below and see where how organized you really are. Don’t worry if you’re not perfect. We’re here to help.

 

WHAT’S YOUR O.Q. (ORGANIZATIONAL QUOTIENT)?

Read each statement carefully. Respond either ”T” (true/mostly true) or ”F”(false/mostly false).

1. There’s never enough time to complete what I start.

2. I feel fragmented most of the time.

3. I have areas of clutter in my house that I never seem to get handled.

4. I. have areas of clutter in my office that I can’t put in order.

5. Sometimes I just don’t know where to put things.

6. It’s hard to get going in the morning.

7. There’s too much information for me to sort through at work.

8. I use the “kitchen table sorting system” to manage bills.

9. I feel rushed and go from one thing that must get done to another.

10. My systems for storing and retrieving information don’t work.

11. I am often distracted by interruptions that demand immediate attention.

12. When I delegate, things often don’t get done the way I want them to.

13. There’s always too much to do in too little time- both at home and at work.

14. There’s no way to take time for myself each day to regenerate and relax.

15. I procrastinate until a deadline is looming.

16. My ”to do” lists are seldom complete.

17. I don’t get enough sleep ..

18. I have a fairly good idea of what 1 want my life to look like in five years.

19. I wish I could clone myself to get everything done that needs doing.

20. Most of my time away from work is spent doing chores and catching up at home

*********************

HOW DID YOU DO?

How many statements did you answer TRUE?

• 0-5: You’re one of the lucky few! You have discovered how to avoid frenzy in your life. You know how to prioritize, set realistic goals and move toward them. You use your time to get what you want and have fun along the way. Call Diane at Time-Savers Professional Organizing Services, Inc. (954) 252-7511 or email diane@timesaversusa.com  to share some of your victory stories.

• 6-15: You’re like most of us: too much to do, too many pressing demands, too many responsibilities and not enough time to do it all. You have a feeling there must be a better way but you don’t know what it is or how to find it. Organizing skills can get you back on track. Call Diane at Time-Savers Professional Organizing Services, Inc. (954) 252-7511 or email diane@timesaversusa.com  to get started.

• 16-20: You need help …. Fast! Quick, before you lose the phone number, call Diane at Time-Savers Professional Organizing Services, Inc. (954) 252-7511 or email diane@timesaversusa.com

 

Bookmark and Share

Big October Events

October 10th, 2014

NAPO

 

We would like to invite you and your friends and family to a unique, educational organizing event being held locally at the Sunrise, FL IKEA on Saturday, October 18. Local experienced professional organizers will be present providing free organizing workshops. We will also be providing free tips. Visit http://naposouthflorida.com/clearyourclutter for more information.

As an additional service for you, bring bags and boxes of papers for shredding which will be done by Iron Mountain onsite. Dispose of your useable, recyclable clutter by bringing your donations for Salvation Army which will also be onsite.

As a service to the community, please bring food for the Feeding South Florida Food Bank.

This is event is brought to you by the South Florida chapter of the National Association of Professional Organizers and IKEA. Remember, if you ever want to work with a professional organizer, be sure to check that they are NAPO members to be assured of credibility, quality training and ethics.

Pink RibbonWe also would like to make you aware that October is Breast Cancer Awareness Month. So if you are a woman, or know a woman, and they are over 40 and have not had a mammogram in the past year, this is a great time to remind them that they are due. Early detection via mammograms saves lives. Just ask me, Diane Hatcher, a 25-year this month, breast cancer survivor! Breast Cancer if caught early, does not mean a death sentence. It is curable and there is wonderful, vibrant life after breast cancer!

Until next month,

Happy Organizing!

Diane Hatcher, CPO®

Owner, Time-Savers Professional Organizing Services, Inc.

http://timesaversusa.com

954-252-7511

Bookmark and Share

A Year’s Worth of Savings Tips

September 20th, 2014

CouponsThis is one of those informational articles that you are going to want to cut out and keep handy  for reference. When you are in the market to purchase big ticket items, you may as well purchase them while they are on sale!

As it turns out, different types of items go on sale annually, typically  at certain times of years.

And although calendars are not necessarily on sale at a discount, September is the time to buy next year’s calendar. Many organizations have already sent out their schedules for next year and you should be filling yours out.

So without further ado, here are a year’s worth of discounts:

January
Luggage, Sports Equipment, Exercise Equipment, Linens, Furniture
February
TV’s, Cameras and Camcorders, Winter Clothes
March
Grills
April
Save Your Money. Hope for a large tax refund. When it arrives, deposit it in the bank. Since sellers know that many people will be getting an influx of cash, prices tend to rise.
May
Vacuums
June
Tools
July
Furniture
August
Summer Clothes, Computers, Small Appliances
September
Cars, Outdoor Equipment
October
Big Appliances
November
TV’s
December
Toys

Bonus Tip: The Cheapest Time to Book a Flight Is Eight Weeks Before You’re Traveling

Happy Organizing!
Diane Hatcher, CPO®
President/Owner

954-252-7511
diane@timesaversusa.com

Time-Savers Professional Organizing Services, Inc.

 

 

Bookmark and Share

If You Can…

August 20th, 2014
Dog (200x133)
If you can live without caffeine,
If you can be cheerful, ignoring aches and pains,
If you can resist complaining,
If you can eat the same food every day and be grateful for it,
If you can understand when your loved ones are too busy to give you time,
If you can overlook it when those you love take it out on you,
If you can take criticism and blame without resentment,
If you can ignore a friend’s limited education,
If you can resist treating a rich friend better than a poor friend,
If you can conquer tension without medical help,
If you can relax without liquor,
If you can sleep without the aid of drugs,
If you can honestly say that deep within your heart you have no prejudice
against creed, color, religion, gender preference, or politics,
THEN, you have ALMOST reached the same level of
development as your dog.
                     ~Author Unknown
Contact us at  954-252-7511 or  diane@timesaversusa.com
Bookmark and Share

SIMPLIFY YOUR LIFE WEEK – AUGUST 3-9, 2014

July 22nd, 2014

SIMPLIFYSince the first week of August is considered Simplify Your Life Week, Time-Savers Organizing and Productivity Services, Inc. offer the following tips to get you started:
Declutter: your desk, your wardrobe, your kitchen drawers, your kids’ rooms, your garage shelves, anything you haven’t decluttered in the past year. The less you have the less there is to clean, keep up with, make room for, find space for new things, etc.

Bank on Line: This is not for everyone. If you are fearful of getting hacked, and don’t have a secure computer for which to use only for banking, you may not go for this one. But if you like the idea of the time it saves, and the simplicity of doing so once you have followed on screen instructions to set up, you will love it. No more trips to the bank for deposits- at least hardly ever. Pay all your bills every two weeks. It takes only seconds online from the bank website. No checks, no envelopes, no stamps, no mailing.

Organize your Errands: Plan out your trips out of the house. Combine them with other errands. No need to run to the store just for one item, or to buy food more than 3 times a week. (And skip the bank now).

Delegate: To whom you say? Exchange chores with friends. You like to iron? They don’t? They like to cook? You don’t? This is just a simple example. Barter, swap, or hire someone. Talk to your friends and neighbors about helping each other out. Car pool.  Have play dates. Get your kids to help with laundry, chores, clearing the table, emptying the dishwasher, cleaning up their own toys before going out to play, or before dinner, or before bedtime. Husbands- this means you too, but I am sure I didn’t have to tell you that. What could you be doing of value instead of cutting the grass? Or cleaning the house? Would it be worth it to you to pay someone to do what you don’t like doing to free up time to do what you like or that is valuable to you, such as playing with your children or seeing clients? Let go of micro-managing and be ok with the job others do for you.

Gifts- Shop on line. For holidays and kids’ birthdays, make sure your friends and family know you prefer gift cards to restaurants, services, and tickets to events such as movies, over “more stuff.”

Distraction: Turn off pings to e-mail notifications on your phone or computer, at work and home. Read your e-mail when you are ready, not when someone else decides to send one. Control impulsivity to check e-mail often or answer every call and you manage your time much better. Make use of caller ID.

Curtail Shopping: Just because something is on sale is not a good reason to buy. ALWAYS ask yourself these 2 questions before making a purchase: What am I going to use it for AND where am I going to put it? If you can’t answer BOTH questions, don’t buy it! Most likely it will end up as clutter!

So there are some things to think about-making small changes to affect large improvements.

And don’t forget, we are here to help. If it’s all too much for you, contact us at 954-252-7511 or diane@timesaversusa.com.

Everyone needs help once in a while.

Happy “Simplify Your Like Week” and Happy Organizing!

Bookmark and Share

Pandemonium Day Solutions

June 18th, 2014

Did you knoPandemoniumDayw that July 14th is Pandemonium Day?

Pandemonium Day is a day of sheer bedlam, and utter chaos. If ever there was a wild and whacky, unorganized day, this is that day.

Everyone has a day like this once in a while. It’s a day when all sorts of unexpected things occur. It’s a time when everything is happening at the same time, and at a very fast pace.

Celebrate and embrace Pandemonium Day. Don’t let that day, or any other day shake you up. If Pandemonium prevails, just go with the flow in a calm, cool manner. Sanity will return soon enough…..we hope.

Does every day feel like Pandemonium Day for you?

Then read on. We have your solutions.

Whether your days are more like Pandemonium Day most of the time, or rarely, what are you doing to get more organized?

Start small. We challenge you to try organizing one little thing in your home or office, like a drawer, or a shelf by July 14th. See how you feel when done. Think back on the feelings you had while doing it. Were you stressed? Happy?  Encouraged? Indecisive? Concerned that it is just going to get messed up again?

Well, you get your grass cut on a regular basis don’t you? But the grass keeps coming back. Pull weeds in the yard? But they keep coming back. Get your hair cut. And it continues to grow. But this doesn’t stop you from doing it again because you receive benefits for doing so.

It is the same with organizing. If you are using your drawer, shelf, closet, room, desk, etc., it is likely it may get messed up again. However, if you organize on a regular basis, it is never as difficult as the first time you attacked that drawer, or desk, or shelf, closet, etc. The reason is that by organizing, you cleared out a majority of the clutter that had accumulated for years.

And the best news yet is Time-Savers new Maintenance Program. After we have organized any part of your home or office, did you know we are available for maintenance? The more often you schedule us to come, the shorter the appointments as there is less to do. We are available for 1, 2, 3 or 4 hour blocks of time for maintenance appointments. Find out our recommendations for you  whether it is once a month, once a quarter, twice a year or annually.

So call us today and schedule your organizing and or maintenance appointment with one of Time-Savers’ skilled team members. Call us at 954-252-7511 or e-mail us at diane@timesaversusa.com.

We promise you will be happy you did!

Happy Organizing!
Diane Hatcher, CPO®
President/Owner
Time-Savers Professional Organizing Services, Inc

Bookmark and Share

Virtual Organizing Solution

May 20th, 2014
Virtual Organizing (150x91)
Is it possible you are making excuses, rationalizing, in denial or procrastinating about needing help? 
Those are all valid reasons that stop people from following through.And the solution is… ta-da… drum roll please…Virtual Organizing!
What is Virtual Organizing (VO) you ask? It is a process for getting organized through the use of telephone, e-mail, photographs, video conferencing (Skype, Face Time) or other technology. It can be used as an accompaniment or as an alternative to the traditional organizing format of a live person being in your home or office. (However, it can be most valuable when combined with at least one initial on-site visit). And VO can have the same success and beneficial outcomes as on-site sessions. Skills transfer and long-term cognitive learning can take place.What is your investment?
For on-site visits it can be an average of 4-hours per visit. However, for VO an average session lasts a half to one hour. So in a month, your financial and time investment is only 2-4 hours per month (or half the cost and time of on-site organizing).One caveat. Happy work (AKA when we were in school – homework) is involved and is a critical component for success. Together, collaboratively, you and the organizer will establish goals and agree on what you can accomplish by the next contact. Then review and discussion regarding what worked or conversely what got in the way of progress takes place with the next call. The experienced organizer will provide suggestions, direction, motivation and  encouragement.

Not every professional organizer/productivity specialist is suitable for this skill. They should have 3-5 years’ experience in the field of organizing, have the ability to “see” what one hears, ability to articulate clear instructions, be familiar with learning styles, have patience, and preferably  have training through the Institute of Challenging Disorganization.

With 16 years experience in the field of both residential and corporate organizing with specialties in paperwork and chronic disorganization, combined with being the first Certified Professional Organizer in Southeast Florida 2006, and 3 certificates of study through the ICD, Diane Hatcher of Time-Savers Professional Organizing Services, Inc. meets and surpasses these standards.

Call our office at 954-252-7511 to discuss whether Virtual Organizing is right for you and can help you with your organizing issues. The ideal candidate is self-motivated and intends to follow through with agreed upon goals and assignments. (There is no judgment or penalty for not doing so, only slower growth to accomplish your goals).

Should you prefer hands-on, on-site, side-by-side organizing, our team of experienced organizers stands ready to assist.

We look forward to hearing from you soon! For anyone who calls in the next 14 days, we will offer your first VO session FREE when you pay for three. Give us a call at

954-252-7511.
Time-Savers Professional Organizing Services, Inc.
Bookmark and Share

Your Organized Desk

April 16th, 2014

CaptureWhat does your office look like?

Are there piles on the floor?

Are there things on your desk that don’t belong on a desk?

Do you have all the supplies you need and are they handy?

If you want to be productive and efficient then these are the areas that need updating. There should be no piles on the floor from day to day, unless temporarily you are doing a project and need more space than your desk allows. A professional organizer friend of mine wrote a book called, “The Floor is not an Option.” That says it all.

Do you have lots of photos spread all over your desk? Bottle of aspirin? Kids’ toys? Other stuff? First thing to do is remove them. Then you can focus on the work and papers on your desk. Make sure you leave it that way.

Last, you will need a stapler, extra staples, a note pad (several different sizes), paper clips, scotch tape, a couple pens, a pencil and eraser. Unless you use them often, most of them should be in a desk drawer.

Your desk space should be cleared for your computer, your phone, an activity center with your papers in it, and a clear space on which to work or open your mail.

And don’t forget your daily to-do list!

If this brief description doesn’t make sense to you or cover all the issues on your desk that interfere with your productivity, give us a call at Time-Savers Professional Organizing Services, Inc., 954-252-7511. We can resolve these issues, plus more, for you, right away!

 

Bookmark and Share