VIRTUAL ORGANIZING

July 9th, 2009

How Can Virtual Organizing Help Me?

In today’s virtual world, you can do almost anything, including getting organized!

How can that be you may wonder? VO is the next big thing. Whether you choose to connect to your professional organizer via telephone or email, nothing could be more convenient. You don’t even have to get dressed.

No one is going to come into your home.

Through technology you can get help with a specific project, specific room, your entire home or office, time management, filing, closet organizing etc.

The key is to work with an experienced professional organizer such as Diane Hatcher at Time-Savers Professional Organizing Services, Inc. In business full time since 1998, Diane is the only Certified Professional Organizer in S. Florida. There are only 320 in the entire U.S. This is a testament to her hard work, continuing education and successful work with hundreds of clients.

What does that mean to you? It means you get the benefit of her knowledge and skills to help you get organized, learn new systems and provide you with solutions that suit your needs, most efficiently and effectively and have fun while your doing it.

HOW DO WE DO IT?
Sessions last up to a half-hour, once a week. No need to carve out a three or four hour block of time.

During these sessions you and Diane will determine your goals and how to reach them. We will determine how fast you can accomplish this, how much you can handle in a week.

You’ll discuss what worked and what got in your way.

There will be no judgment or criticism of your progress. We are goal and progress oriented and we will celebrate your successes. If you’ve ever been to a popular weight loss program, or worked with a personal trainer, it may be that you already know what to do, but having that person to report to, helps hold you accountable.

You will receive positive feedback, encouragement, support and motivation.

And best of all, everything takes place in the strictest of confidences. No one will ever know what we discussed. They’ll only notice your changes.

Each time you reach a major goal, a simple, customized plan for maintaining your progress will be provided.

You’re probably thinking, for all this benefit, I still can’t afford to work with a professional organizer.

Surprise. For a limited time only, we are offering a 15 minute complementary session.

Call us at 954-252-7511. 

If you have questions or are ready to get started, contact us now at diane@timesaversusa.com or 954-252-7511. Remember, the sooner you get started, the sooner you’ll experience results!

Or visit our blog www.timesaversusa.com/blog and sign up for our RSS feed so you can keep up with the latest organizing tips and advice we provide!

HAPPY ORGANIZING!

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Small Business Week Interviews Diane Hatcher

June 25th, 2009

Click to read this article featuring an interview with me! Small Business Week Interviews Diane Hatcher

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Sustaining Motivation

June 16th, 2009

How to Sustain Motivation when You’re Struggling 
    

“Obstacles are those frightful things you see when you take your eyes off your goal.”

 Henry Ford

 ”Never, never, never, never give up.” – Winston Churchill

After being motivated initially, there comes the second part – staying motivated when you don’t feel the same excitement as you did in the beginning. Perhaps something new has come into your life and your old goal isn’t as much of a priority anymore. Perhaps you skipped a day or two and now you can’t get back into it. Perhaps you screwed up and got discouraged.

If you can get yourself excited again, and keep going, you’ll get there eventually. But if you give up, you won’t. It’s your choice – accomplish the goal, or quit. Here’s how you can stop from quitting, and get to your goal.

 
Motivation Tips


Keep your motivation high.
Follow our 10 easy steps.
www.lblifecoaching.com/productsMotivation Self-Help Articles To Improve Your Body, Mind & Spirit www.Guideposts.com.  Unmotivated, lazy child? Learn how to motivate your kids. Trusted parenting methods work! www.TheTotalTransformation.com.  Get off Your Butt, Overcome Procrastination, Be Happy, Get Things Done www.Motivated4life.info

Hold yourself back. When you start with a new exercise program, or  any new goal really, usually you’re raring to go, full of excitement, and with enthusiasm that knows no boundaries. You have no sense of self-limitation and think you can do anything. It’s not long, however, before you do learn that you have limitations, and your enthusiasm begins to wane. A great motivator is that when you have so much energy at the beginning of a program, and want to go all out – hold back. Don’t let yourself do everything you want to do. Only let yourself do 50-75 percent of what you want to do. And plan out a course of
action where you slowly increase over time. For example: If you want to go running, you might think you can run 3 miles at first. But instead of letting yourself do that, start by only running a mile. When you’re doing that mile, tell yourself that you can do more! But don’t let yourself. After that workout, you’ll be looking forward to the next workout, when you’ll let yourself do 1.5 miles. Keep that energy reined in, harness it, so that you can ride it even further.

Just start. There are some days when you don’t feel like heading out the door for a run, or figuring out your budget, or whatever it is you’re supposed to do that day for your goal. Well, instead of thinking about how hard it is, and how long it will take, tell yourself that you just have to start. For example, just put on your running shoes and close the door behind you. After that, it all flows naturally. It’s when you’re sitting in your house, thinking about running and feeling tired, that it seems hard. Once you start, it is never as hard as you thought it would be. This tip works well every time.

Stay accountable. If you’ve committed yourself publicly, through an online forum (try wikiHow’s Chat Forum!), on a blog, in email, or in person, stay accountable to that group of people. Commit to report back to them daily, or something like that, and stick to it! That accountability will help you to want to do well, because you don’t want to report that you’ve failed.

Consider even drastic measures of accountability. Give someone a sum of money and they can only give it back little by little every time you hit the gym, or for every pound lost, or every mile run. You can even draw up a contract!

Squash negative thoughts and replace them with positive ones. This is one of the most important motivation skills, and it is important to practice it daily. It’s important to start monitoring your thoughts, and to recognize negative self-talk. Just spend a few days becoming aware of every negative thought. Then, after a few days, try squashing those negative thoughts like a bug, and then replacing them with a corresponding positive thought. Squash, “This is too hard!” and replace it with, “I can do this! If that wimp on TV
can do it, so can I!” It sounds corny, but it works. Really.

Think about the benefits. Thinking about how hard something is is a big problem for most people. Waking early sounds so hard! Just thinking about it makes you tired. But instead of thinking about how hard something is, think about what you will get out of it. For example, instead of thinking about how hard it is to wake early, focus on how good you’ll feel when you’re done, and how your day will be so much better. The benefits of something will help energize you.

Get excited again! Think about why you lost your excitement, then think about why you were excited in the first place. Can you get that back? What made you want to do the goal? What made you passionate about it? Try to build that up again, refocus yourself, get energized.

Read about it. Just read a book or blog about your goal. It will inspire you and reinvigorates you. For some reason, reading helps motivate and focus you on whatever you’re reading about. So read about your goal every day, if you can, especially when you’re not feeling motivated.

Find like-minded friends. Staying motivated on your own is tough. But if you find someone with similar goals (running, dieting, finances, etc.), see if  they’d like to partner with you. Or partner with your spouse, sibling or best friend on whatever goals they’re trying to achieve. You don’t have to be going after the same goals – as long as you are both pushing and encouraging each other to succeed. Other good options are groups in your area (be part of a running club, for example) or online forums where you can find people to talk to about your goals.

Read inspiring stories. Inspiration can come from others who have achieved what you want to achieve, or who are currently doing it. Read other blogs, books, magazines. Google your goal, and read success stories. You will soon grow to love reading success stories.

Build on your successes. Every little step along the way is a success – celebrate the fact that you even started! And then do it for two days!  Celebrate every little milestone. Take that successful feeling and build on it, with another baby step. Add 2-3 minutes to your exercise routine, for example. With each step (and each step should last about a week), you will feel even more successful. Make each step really, really small, and you won’t fail. After a couple of months, your tiny steps will add up to a lot of progress and a lot of success.

Just get through the low points. Motivation is not a constant thing that is always there for you. It comes and goes, and comes and goes again, like the tide. But realize that while it may go away, it doesn’t do so permanently. It will come back. Just stick it out and wait for that motivation to come back. In the meantime, read about your goal, ask for help, and do some of the other things listed here until your motivation comes back.

Get help. It’s hard to accomplish something alone. Whether it’s quitting smoking, running a marathon or writing a thesis, it is important to find your support network, either in the real world or online, or both.

Chart your progress. This can be as simple as marking an X on your calendar, or creating a simple spreadsheet, or logging your goal using online software. But it can be vastly rewarding to look back on your progress and to see how far you’ve come, and it can help you to keep going – you don’t want to have too many days without an X! Now, you will have some bad marks on your chart. That’s OK. Don’t let a few bad marks stop you from continuing. Strive instead to get the good marks next time.

Reward yourself often. For every little step along the way, celebrate your success, and give yourself a reward. It helps to write down appropriate rewards for each step, so that you can look forward to those rewards. By appropriate, this means 1) it’s proportionate to the size of the goal (don’t reward going on a 1-mile run with a luxury cruise in the Bahamas); and 2) it doesn’t ruin your goal – if you are trying to lose weight, don’t reward a day
of healthy eating with a dessert binge. It’s self-defeating.

Go for mini-goals. Sometimes large or longer-term goals can be overwhelming.
After a couple weeks, we may lose motivation, because we still have several months or a year or more left to accomplish the goal. It’s hard to maintain motivation for a single goal for such a long time. Solution: break it down into smaller goals along the way.

Get a coach or take a class. These will motivate you to at least show up, and to take action. It can be applied to any goal. This might be one of the more expensive ways of motivating yourself, but it works. And if you do some research, you might find some cheap classes in your area, or you might know a friend who will provide coaching or counseling for free.

Never skip two days in a row. This rule takes into account our natural tendency to miss days now and then. We are not perfect. So, you missed one day… now the second day is upon you and you are feeling lazy; tell yourself “No! You will not miss two days in a row!”

Use visualization. Visualize your successful outcome in great detail. Close your eyes, and think about exactly how your successful outcome will look, will feel, will smell and taste and sound like. Where are you when you become successful? How do you look? What are you wearing? Form as clear a mental picture as possible. Now here’s the next key: do it every day. For at least a few minutes each day. This is the only way to keep that motivation going over a long period of time.

Be aware of your urges to quit, and overcome them. We all have urges to stop, but they are mostly unconscious. One of the most powerful things you can do is to start being more conscious of those urges. A good exercise is to go through the day with a little piece of paper and put a tally mark for each time you get an urge. It simply makes you aware of the urges. Then have a plan for when those urges hit, and plan for it beforehand, and write down your plan, because once those urges hit, you will not feel like coming up with a plan.

Find pleasure again. No one can stick to something for long if they find it unpleasant, and are only rewarded after months of toil. There has to be fun, pleasure, joy in it, every day, or you won’t want to do it. Find those pleasurable things – the beauty of a morning run, for example, or the satisfaction in reporting to people that you finished another step along the way, or the deliciousness of a healthy meal. Live in the moment.

Find a song that makes you feel good. For example, is there a particular song that makes you feel great about yourself or gives you determination? Listen to a positive song that has meaningful and cheery lyrics. Turn the volume up full blast and sing your heart out then get going again. You can also listen to music as you are running using a portable
player.

How to Be Self Motivated
How to Become Highly Motivated for Your Job
How to Get Motivated to Study
How to Get Motivated
How to Accomplish a Goal

Sources and Citations: Original source of article from the very generous Zen Habits. Please feel free to visit and support copyright free information providers.  https://www.stickk.com/

Republish this entire article on your blog or website.  
 
All text shared under a Creative Commons License.

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Special Offer on Don’t Agonize, Organize Your Office Now!

June 3rd, 2009

Hi organizing fans.

When’s the last time you thought to yourself, “I wish I were more organized?”

What could be possible if you were more organized?

You know that pile (or piles) of papers on your desk, where you tell yourself that you “know what’s in it” and you “know where to find everything” despite the piles? How certain are you really?

If you don’t have a pilot’s license, we don’t recommend that you pile it here and pile it there (a little organizing humor :) .

Piles are delayed decision-making. They are a hindrance.

You can learn how to make those piles disappear and get a handle on your paperwork backlog. With just one of four simple decisions to make, each paper can have a proper home until you are ready to deal with it. Categories make this possible.

For detailed answers to this problem and more, read Diane Hatcher’s book, “Don’t Agonize, Organize Your Office Now! Simple Solutions to Your Office Organizing Challenges.”

Other issues addressed in this concise book include: handling email, time management, filing systems, packing for trips, motivation, procrastination, and more.

Act now and you can get this little, easy to read, easy to implement, 83-page book for the discounted price of only $10. Order the book from our website
http://timesaversusa.com/products.php for $12.00 and receive a $2.00 cash refund when you receive your copy of the book.

And there’s more, for a limited time you can let us know if you would like the book autographed to you or to someone else. Just send us an email request after you have placed your order via PayPal at our website.

Feedback from our readers has indicated they were able to resolve their own organizing issues after reading “Don’t Agonize, Organize Your Office Now.”

Jane L. of Miami, FL reported after the first day, “Wow It is working already I can see my desk!!!

Mina M of Ft. Lauderdale exclaimed after 5 weeks, “I STILL HAVE A CLEAN DESK!!!!!!!!!!!!! Ya hoo!!”

Professional Organizer Ingrid T. in Daytona Beach, FL says, “You explained it well…and in an entertaining way, so your readers will be able to remember it!  `The RAFT system is definitely proven!

More good news. If you decide you’d like even more personalized, customized help, we now offer Virtual Organizing. With VO, you get guidance from South Florida’s only Certified Professional Organizer, Diane Hatcher, from the convenience of your phone or computer. With weekly half-hour sessions, we will help you accomplish your organizing goals.

Imagine your life organized!!

Watch this blog by signing up for our RSS feed for further information about our Virtual Organizing service. To contact us write to diane@timesaversusa.com.

HAPPY ORGANIZING!

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Join Time-Savers USA in Social Networking

May 27th, 2009

At Timesavers USA, we’ve been busy updating our social network over the last week.

You’ll want to be sure to connect with us and let your friends know about us, too! We offer Virtual Organizing Services so you can get organized from the comfort of your home and the convenience of your phone or email. We are one of only 320 Certified Professional Organizers in the U.S. We’ve been organizing busy professionals since 1998. “Don’t Agonize, Just Organize!”

Only 2 days left for special pricing on Virtual Organizing! Get organized from the convenience of your phone or computer. FREE telephone consult 954-252-7511. Get started by May 29, 2009 to take advantage of our special rates.

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ARE YOU CHRONICALLY DISORGANIZED?

May 15th, 2009

 by Diane Hatcher/Time-Savers Professional Organizing Services, Inc.

 
Does your home or office look like a tornado just blew through?

Do you spend hours looking for something you know “is around here somewhere?”

Do you have paper piles all around your office, desk, floor or home?

Then you may have the characteristics referred to in the Professional Organizing industry as Chronic Disorganization (CD).  Although it is not a medical or psychological disorder, it can cause you real problems.  You may be shaking your head in agreement at this point, because you or someone you know may fit this description.

Chronically disorganized people can have adverse effects on those around them, as
well as to themselves.  They are rarely prepared for meetings, appointments, paying bills on time, deadlines, finishing things they start, filing papers or any combination of these.  They may feel they have little control over their lives, as life tends to control them. (Visit www.nsgcd.org for a more comprehensive checklist of characteristics).

Is this the kind of pattern you want your children to learn from you? We all know “Children live what they learn…” Your bad habits will be noticed and assimilated by your children. How are you going to get them to learn to clean up after themselves if they live with the disorganized clutter you’ve created all around them?

A person can be chronically disorganized at work, and not at home, and vice versa.  Once one gets so backlogged with mail, paperwork, clutter or disorganization, he/she tends to avoid the situation even more.  This willingness to endure the clutter causes further stresses and frustrations due to the overwhelm generated by the thought of addressing (or avoiding) the issue.

Disciplining ones self to get organized can be as simple as taking the time to do so.  Ironically, this can be one of the most valuable uses of a CD’s time.  Instead they spend it compounding the problem.  In the “being busy,” they avoid attacking the situation head on.  While in their office, the avoidance is compounded by working around the piles, not realizing the stress they feel is due to the surrounding disorganization.  The vicious cycle continues until intervention is sought.

The good news is, getting organized does not have to be a painful process.  It is a matter of breaking old habits and establishing new ones.  Professional organizers are available to guide the process.  We not only help clean up, we create systems and solutions that save time and help you maintain the organization. 

Soon, a newfound sense of freedom and control is realized.  This rejuvenation then positively impacts other areas of one’s life.

The following tips can get you started:

+Commit to putting in a few hours at a time to get organized.
+Find an appropriate place (a home) for each item.
+Place papers and items in those homes when they are brought into the home or office.
+Set up systems that save time.
+Purge files, drawers and closets annually at a minimum.
+Make a daily To-Do list, the night before.

Benefits of being organized at work include providing you with more time for customer service, increasing sales or to spend with employees at your business.  At home, there will be more time for enjoying family and leisure-time activities.

Think about simplifying your life.  Busy is great, but isn’t being organized worth the benefits?

Diane Hatcher, CPO®, the only Certified Professional Organizer in South Florida, owns Time-Savers Professional Organizing Services and is the author of Don’t Agonize, Organize Your Office Now! She has been organizing paper and clutter in offices and homes since 1998. Contact her at (954) 252-7511 or at www.timesaversUSA.com/products.
                                                  

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NOW SPECIALIZING IN……

May 5th, 2009
NOW SPECIALIZING IN....

NOW SPECIALIZING IN....

Time-Savers Professional Organizing Services, Inc. is now specializing in Law Office Organizing. Join the other 15 satisfied law firms we’ve help  improve  efficiency and productivity, increasing their bottom lines.

We also offer Virtual Organizing for those of you who don’t want someone coming to their home or office and for those who may not live in the S. Florida are but are aware of our experience and talents.
 
 
Get organized from the convenience of your phone or computer. FREE telephone consult 954-252-7511.
Special pricing if you sign up for Virtual Organizing by May 29, 2009!!
 
 
Add Diane Hatcher as a friend on Facebook and sign up for an RSS feed to be on the cutting edge of our new blog posts.
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10 Comforting Modern Commandments

March 15th, 2009

frice0061. Thou shalt not worry, for worry is the most unproductive of human activities.
2. Thou shalt not be fearful, for most of the things we fear never come to pass.
3. Thou shalt not cross bridges before you get to them for no one has succeeded in accomplishing this.
4. Thou shalt face each problem as it comes. You can handle only one at a time anyway.
5. Thou shalt not take problems to bed with you for they make very poor bedfellows.
6. Thou shalt not borrow other people’s problems. They can take better care of them than you can.
7. Thou shalt not try to relive yesterday for good or ill–it is gone. Concentrate on what is happening in your life today.
8. Thou shalt count thy blessings, never overlooking the small ones, for a lot of small ones add up to a big one.
9. Thou shalt be a good listener, for only when you listen do you hear ideas different from your own. It’s very hard to learn something when you’re talking.
10. Thou shalt not become bogged down by frustration. 90% of it is rooted in self-pity and will only interfere with positive action.

HAPPY ORGANIZING!

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An Inspirational Organizing Story!

March 3rd, 2009

Mary’s house was inundated with papers on every horizontal surface in the living room, kitchen and den. Papers ranged from bills to junk mail ads, some as old as 4 years.

As uncomfortable and embarrassing as the situation was to Mary, she was unable to take any action. And the papers continued to arrive daily with the mail.

We discussed her fears, her past efforts and her willingness to change. The plan was to pile everything up in one place, in a box, with the newest paperwork on top (providing  she was able to determine which piles were the most recent).

We set to work, one piece of paper at a time. I asked her to decide one of three things about each paper:  whether it was junk and could be thrown out, if it was out of date and could be tossed, or whether it was tax-related or for some other reason important enough to keep and file.

A missing key component from Mary’s office was the lack of a viable filing system. No wonder she did not know what to do with the papers! There was no “system” in which to place them.

Once all the papers were sorted and a customized filing system was developed  to support the papers she needed to keep, the decision-making on future papers became simple.

Additionally, getting her “caught up” made a seemingly hopeless situation manageable.

Getting this issue under control enabled Mary to make great progress in other areas of her life as well. Once the clutter was gone, her mind became clearer, without the distraction of clutter. She is now so happy and paper clutter-FREE!

This is why I love being a professional organizer!

Happy Organizing!

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Sun-Sentinel Interview-10 Tips 1/4/09

January 9th, 2009

sun-sentinel.com/features/lifestyle/sfl-li0104organizedsbjan04,0,3642800.story

South Florida Sun-Sentinel.com

10 tips to get organized

It’s a new year, and a chance at a fresh start. Let’s get organized with these 10 tips.

By Liz Doup

South Florida Sun-Sentinel

January 4, 2009

We know one New Year’s resolution that always makes the list.

Get organized!

But how do you curb clutter and clear the deck for what really matters?

We asked Diane Hatcher, member of the National Association of Professional Organizers, for 10 tips to help you get started.

1. You need a plan. Don’t try to reorganize everything at once. Think of organizing your space like planning a trip, and map out your goals and how to meet them.

Tip: Let’s say your kitchen is a dumping ground. Your plan could be: Find a better spot for kids’ homework. Get more shelf space by storing baking pans elsewhere. Donate stuff sitting idle.

2. Everything has a home. That’s your organizing mantra. Once you have a home for everything, life gets easier. Scissors. Tools. Bicycle pump. Put them in the same place consistently, and you’ll save weeks of time looking for them. To say nothing of frustration.

Tip: Make an extra set of keys for your cars and home. Code them and keep them in the same place. If someone can’t find his or her keys quickly, grab the extras. Look for lost keys later and return them to their rightful home.

3. Create a one-stop drop center. Designate one spot in your house, typically where the family enters and exits, to drop keys, teacher notes, mail, etc. It can be a table in the entrance way or a small basket or box on your kitchen island.

Tip: Each night, write on a sticky note what you need to take with you tomorrow. Put the note on the door where you’ll see it as you head for the car. Then use it as a checklist before you leave. Have the kids do the same so they don’t arrive at school without their lunch, homework, soccer uniform …

4. Liberate your kitchen. You’re probably wasting valuable shelf space with things you only occasionally use. Like a second set of dishes or that platter for the Thanksgiving turkey. Free the shelf space for dishes, pots and pans you routinely use.

Tip: Take a long, hard look at your kitchen gear. When did you last use that popover pan? Maybe it’s time to ditch or donate.

5. De-clutter your desk. Start by labeling empty boxes with appropriate categories: File. Pitch. Take action, etc. Empty the desk and start filling those boxes. Then return organized items to desk. Don’t waste valuable real estate with an overabundance of office supplies or files. Store them elsewhere.

Tip: You have the Internet. No need to keep every magazine article or newspaper story you clip. Put that shredder to work.

6. Clean your closet. Start with empty boxes or trash bags and label: Keep. Donate. Dry-clean. Mend, etc. Take everything out of your closet and evaluate each item before returning it. That goes for purses and belts, too. (If that’s too overwhelming, do the closet by sections.) Finally, organize the items you’re keeping by a system that works for you: color, style, worn frequently, etc.

Tip: Put shoes, belts and purses into organizers to keep them from turning into a giant tangle.

7. Downsize toys by donating. A great opportunity to teach your kids to share, especially if they have, say, 50 stuffed animals. Label two boxes: Keep. Dump.

Assume the first go-around eliminates 20 animals. Say, “Let’s go through the KEEP box one more time.” Sometimes it’s worth doing something twice.

Tip: Immediately remove the DUMP box or the kids will want those toys back.

8. Revamp the kids’ rooms. Organize their rooms into “zones.” Stuffed animals go on that shelf. Pants go into this drawer. Dirty clothes, into the hamper.

Tip: Label containers and shelves so your kids can follow a system. Use pictures for kids too young to read. And, yes, teach them organization that young.

9. Go vertical. Add another shelf to the top of your closet. Or use organizers, such as shoe caddies, to use closet space beneath hanging blouses, shirts and skirts.

Tip: There’s more room for storage under the beds and containers to fit that space.

10. Clear your garage. Take everything out and donate or pitch what you don’t need. Arrange necessities by categories: tools, garden supplies, beach gear.

Tip: Add an overhead garage storage unit. Fill it with things you seldom need, such as holiday decorations.

Liz Doup can be reached at ldoup@SunSentinel.com or 954-356-4722.

Copyright © 2009, South Florida Sun-Sentinel

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